DailyOfficeRoutine(I)

DailyOfficeRoutine(I)
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  Mr Ballito’ s secretary, Opal, is very busy nearly all the time. She has to answer letters,take messages,arrange appointments and answer the telephone. Mr Ballito thinks that Opal needs someone to help her in the office. He has decided to advertise in the newspaper for a junior secretary.Today Opal helps Mr Ballito draft anadvertisement which will be sent to the ‘Dongali Times’ to appear in Friday’s issue.Here is Mr Ballito talking to Opal about the idea.  MR BALLITO:Opal. I want to advertise for a new junior.

  OPAL:A new junior?

  MR BALLITO:Yes, a new junior secretary.You have to spend so much time on the telephone that you need someone to help you in the office.

  OPAL:That’s a good idea. Then I can spend more time dealing with correspondence.

  MR BALLITO:Yes, and if you spend more time on correspondence, I’ll have more time to visit customers.

  OPAL:And the firm will do more business.

  MR BALLITO:Yes, and if the firm does more business, it’ 11 make more money.

  OPAL:(LAUGHING) And we’ll all Get more pay.

  MR BALLITO:Yes, Perhaps. Anyway let’s start by getting a new junior secretary. We can put an advertisement in the daily newspaper.

  OPAL:Right, what shall we. say in it,MR BALLITO: (DICTATING) Erm …… Junior Secretary wanted Oh, in block capitals. Then, Em ……A vacancy exists for a junior secretary in a medium-sized firm. Applicants, should be, shorthand-typists with a knowledge of secretarial duties. (NORMAL) What about that?

  OPAL:I think it would be a good idea to put “office practice” instead of “secretarial duties.”

  MR BALLITO:Do you? Why?

  OPAL:Well, if she’s worked in an office, she will know aboutoffice practice. But she may not know anything about secretarial. duties.

  MR BALLITO:Yes. Yes, you’re quite right.Put “Applicants” should be shorthand-typists with a knowledge of office practice.Secretarial training provided.

  OPAL:Oh, I see. If she wants toknow anything special, I’ll explain it to her.

  MR BALLITO:Yes, yes. Now should we ask applicants to phone or write?

  OPAL:Oh, phone, I think. You canfind out. a great deal about someone front their telephone manner. Oh, and what about languages?

  MR BALLITO:Well anyone who uses the telephone in business should be able to speak at least one foreign language – we’d better put “Knowledge of one foreign language essential” somewhere. Oh, and will you mention that when you are interviewing the applicant. Now, read out the advertisement.

  OPAL:UNIOR SECRETARY WANTED – in block capitals. Then Um. A vacancy exists for ajunior secretary in a medium sized firm. Applicants should be shorthand-typists with a knowledge of office practice. Secretarial training provided.Knowledge of one foreignlanguage essential. Telephone Dongali 52364 and ask ,for Miss Opal Karli.

  MR BALLITO:Yes, now that’s all right.Type it out and send it to the “Dongali Times.”

  OPAL:When do you want it to appear?

  MR BALLITO:Oh, in Friday’s issue, I think.Thank you Opal. Thank you.

  巴利托先生的秘书欧泊几乎一直都很忙。她要回信、接消息、安排约会和接电话。 Ballito 先生认为 Opal 需要有人在办公室帮助她。他决定在报纸上为一名初级秘书做广告。今天,Opal 帮助 Ballito 先生起草了一份广告,该广告将被发送到“Dongali Times”,并出现在周五的问题上。Ballito 先生正在与 Opal 谈论这个想法。巴利托先生:蛋白石。我想为一个新的大三学生做广告。

  OPAL:新的后辈?

  MR BALLITO:是的,一个新的初级秘书。你必须花很多时间在电话上,以至于你需要有人在办公室帮助你。

  OPAL:这个主意不错。然后我可以花更多的时间处理信件。

  MR BALLITO:是的,如果你花更多的时间在通信上,我就会有更多的时间去拜访客户。

  OPAL:而且公司会做更多的生意。

  MR BALLITO:是的,如果公司做更多的生意,它’11赚更多的钱。

  OPAL:(笑)我们都会得到更多的报酬。

  MR BALLITO:是的,也许吧。不管怎样,让我们??从找一个新的初级秘书开始吧。我们可以在日报上刊登广告。

  OPAL:对,我们该怎么办。说吧,巴利托先生:(口述)嗯……初级秘书想要哦,大写。然后, Em ……某中型公司的初级秘书空缺。应聘者应是具有秘书职责知识的速记打字员。 (正常)那又怎样?

  OPAL:我认为把“办公室实践”而不是“秘书职责”放在一个好主意。

  MR BALLITO:你呢?为什么?

  OPAL:嗯,如果她在办公室工作过,她就会知道办公室的做法。但她可能对秘书一无所知。职责。

  MR BALLITO:是的。是的,你说的很对。把“申请人”应该是具有办公室实践知识的速记打字员。提供秘书培训。

  OPAL:哦,原来如此。如果她想知道什么特别的事情,我会向她解释的。

  MR BALLITO:是的,是的。现在我们应该要求申请人打电话还是写信?

  OPAL:哦,电话,我想。你可以了解一下。很多关于某人在电话前的方式。哦,那语言呢?

  BALLITO先生:嗯,任何在商务中使用电话的人都应该至少会说一门外语——我们最好把“一门外语必备知识”放在某个地方。哦,你会在面试申请人时提到这一点吗?现在,读出广告。

  OPAL:UNIOR SECRETARY WANTED – 大写字母。然后嗯。一个中型公司的初级秘书空缺。申请人应是具有办公室实践知识的速记打字员。提供秘书培训。一门外语知识必不可少。打电话给 Dongali 52364,找 Opal Karli 小姐。

  MR BALLITO:是的,现在可以了。打出来发给《东格里时报》。

  OPAL:你希望它什么时候出现?

  MR BALLITO:哦,星期五的问题,我想。谢谢欧泊。谢谢。

原创文章,作者:李老师,如若转载,请注明出处:http://www.ienglishcn.com/119023.html

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